How to Safely Pack and Ship a Computer System

Let’s face it, it’s the Computer Age. Just about everyone has a computer and most of us can barely remember life before internet access. Unfortunately, computers are machines and with machines come malfunctions. When shipping our beloved computers back to the manufacturer for repair, it’s important to protect these delicate electronics from a bumpy ride back to the factory.

For eight years, my mother and I owned and operated a Mail Boxes Etc. franchise. During this time, we literally packed and shipped dozens of computers. Since most people don’t save their original computer boxes, they would come to us for our shipping knowledge and packaging expertise. Whether they were sending their computers in for repair or delivering them to a child off at college, we always ensured them of a safe arrival. Here’s how we expertly packed and shipped an entire computer system as well as a laptop:

The Monitor and Keyboard

We would start by building a corrugated box measuring twenty inches cubed and securely taping the bottom. Next, we would line the box with one inch thick Styrofoam board. Styrofoam board sheets can be purchased at Home Depot and usually measure around two feet by four feet.

Score and cut the board to size with a utility knife. Place a square sheet on the bottom of the box as well as on all four sides. Then fill the box with two to three inches of Styrofoam packing peanuts. Place an additional piece of foam board over the glass of the monitor and then tightly bubble wrap it. Place the monitor in the box. Also bubble wrap the key board and place any additional cords or paperwork in a plastic bag. Neatly put all the items into the box and fill with additional packing peanuts. Shake the box so that the peanuts settle and disperse evenly. Fill the box almost to the very top leaving just enough room for an additional square piece of Styrofoam board. Seal the box securely,clearly and cover with several “fragile” stickers. Also be sure to cover all address labels with clear tape so that they don’t smear in case of rain.

The Tower and Printer

Build a corrugated box measuring twenty-four cubed. Repeat the above instructions regarding the Styrofoam board and peanuts. Securely bubble wrap the tower and place it in the box. Next, remove all of the toner and paper from the printer. Bubble wrap the printer and place it in the box next to the tower. Put an additional piece of foam board in between the two and fill the box with packing peanuts. Add one more piece of Styrofoam board on top and tightly seal the box.

You can also utilize the “double box” method when packaging computers. Instead of using foam board, you can pack your computer system in a box within a box ensuring the same protection against the shock and vibration experienced during a standard UPS or FEDEX shipment.

Laptop Computers

Packing a laptop computer is obviously much less tedious than a personal computer system. However, because of their high monetary value, safe packaging is just as important. Usually a laptop and any additional cords can fit into a box that measures around sixteen inches cubed. Bubble wrap the laptop and then sandwich it between two pieces of the foam board. Tape around the foam so that the laptop is stabilized. Next, fill the box with peanuts. Place the component into the box and fill in the gaps with additional Styrofoam peanuts.

When shipping expensive items, it is always a good idea to purchase insurance. All the major shipping companies as well as the United States Postal Service, offer reasonably priced insurance which protects against loss or destruction of an item. Be sure to retain all of your receipts so that in the event of a shipping problem you can provide proof of the item’s value.